Spend your time teaching, not answering the phone.
AI answers enrollment questions by WhatsApp, confirms classes, and reminds families before payment is due.
Families ask questions and confirm a class on WhatsApp.
Enrollments by week — sample data
| Wk 1 | 10 |
|---|---|
| Wk 2 | 13 |
| Wk 3 | 12 |
| Wk 4 | 15 |
| Wk 5 | 17 |
| Wk 6 | 19 |
| Wk 7 | 14 |
A dashboard with today’s enrollment and payments due.
| Time | Class | Spots left | Status |
|---|---|---|---|
| 9:00 AM | English A1 | 3 | Open |
| 11:00 AM | Math tutoring | 0 | Full |
| 4:00 PM | Art workshop | 5 | Open |
| 6:00 PM | English B1 | 1 | Almost full |
Today’s classes and attendance, in one table.
Class reminder sent
Parents of Class 4B received tomorrow's science fair reminder automatically.
Tuition payment received
A tuition installment was confirmed and a receipt was emailed to the family.
Conference booked
A parent conference slot for Thursday afternoon was auto-confirmed with both teachers.
Automated class, tuition, and conference updates as they happen
Schedule a Parent Conference
Parents book conference slots that sync to teacher calendars
Monthly enrollment and attendance — sample data
Reminders to parents cut late arrivals by a third compared with last term.
Staff recovered roughly six hours a week previously spent on manual scheduling and follow-up calls.
Enrollment and attendance overview pulled from live academy data
A missed class becomes a makeup slot, confirmed on WhatsApp.
A CFDI invoice goes out when a fee is paid.
We watch a normal week of classes and pick what to build first.
We build it on your own schedule and adjust until your team uses it daily.
Documentation, training and full access — it’s yours to run.
Every teaching decision, every grade and every exception for a family — those stay with your teachers. The agent handles enrollment questions, reminders and attendance; it never decides what is taught or how a student is evaluated.
No — we start from the system you already use and read from it. If it can’t connect, we’ll tell you at the first visit.
Yes — families can ask a question, confirm a class or ask about a payment on WhatsApp, and it also works on the web.
No. It handles enrollment, reminders and attendance — it never teaches a class or decides a grade.
Yes — it checks open slots and confirms a makeup session the same way it confirms a regular class.
You do — it’s built on KOA, an open-source platform under an MIT licence. There are no licence fees; your team gets full documentation and access.
It depends on what is worth doing first. We agree the price after the first conversation, before any work starts, and there are no licence fees.
No. It’s made for one small academy as easily as several groups, wherever someone already answers WhatsApp between classes.
This is an AI agent. A person at KOA Labs reads these conversations to reply. Please don’t share sensitive data.