Spend your time coaching, not booking classes.
AI books class spots by WhatsApp, manages the waitlist, and flags a class about to sell out.
Members book a class and join a waitlist on WhatsApp.
Bookings by class — sample data
| 7a | 18 |
|---|---|
| 8a | 16 |
| 9a | 10 |
| 6p | 14 |
| 7p | 20 |
| 8p | 22 |
| 9p | 15 |
A dashboard with today’s class bookings and attendance.
| Time | Class | Spots left | Status |
|---|---|---|---|
| 7:00 AM | Spinning | 0 | Full |
| 8:00 AM | Spinning | 0 | Full |
| 6:00 PM | Yoga | 4 | Open |
| 7:00 PM | HIIT | 1 | Almost full |
Today’s classes and bookings, in one table.
Class full — waitlist opened
Spin class at 6:00 pm is full and 4 members have joined the waitlist automatically.
Membership renewal reminder
Guest 3's monthly membership renews in 3 days and a reminder has been queued.
Late cancellation filled
A spot in yoga opened up and the first member on the waitlist was notified instantly.
Push alerts for full classes, waitlists, and membership renewals
Book a Class
Booking form that auto-adds members to a class waitlist
Weekly studio activity — sample data
The 6:00 pm spin class filled its waitlist three times this week.
Automated renewal reminders recovered 11 memberships that were set to lapse.
Weekly snapshot of bookings, waitlist fills, and renewals
A reminder goes out before a membership lapses, not after.
A CFDI invoice goes out when a member asks for one.
We watch a normal week of classes and pick what to build first.
We build it on your own schedule and adjust until your team uses it daily.
Documentation, training and full access — it’s yours to run.
Every class plan, every instructor decision and every exception for a member — those stay with your team. The agent handles bookings, waitlists and reminders; it never designs a class or decides a membership exception.
No — we start from the system you already use and read from it. If it can’t connect, we’ll tell you at the first visit.
Yes — members can book a class, join a waitlist or ask about their membership on WhatsApp, and it also works on the web.
No. It reads the schedule your instructors set — it never adds or changes a class on its own.
Yes — it keeps the waitlist in order and messages the next person the moment a spot opens.
You do — it’s built on KOA, an open-source platform under an MIT licence. There are no licence fees; your team gets full documentation and access.
It depends on what is worth doing first. We agree the price after the first conversation, before any work starts, and there are no licence fees.
No. It’s made for one studio as easily as several, wherever someone already answers WhatsApp between classes.
This is an AI agent. A person at KOA Labs reads these conversations to reply. Please don’t share sensitive data.