Spend your time on the case, not the paperwork.
AI routes client questions by WhatsApp, tracks case documents, and reminds clients before a deadline.
Clients ask a question and send a document on WhatsApp.
Filings by day — sample data
| Mon | 2 |
|---|---|
| Tue | 3 |
| Wed | 1 |
| Thu | 4 |
| Fri | 2 |
| Sat | 0 |
| Sun | 0 |
A dashboard with this week's filings and pending documents.
| Due date | Client | Document | Status |
|---|---|---|---|
| Nov 10 | Client 1 | Bank statement | Pending |
| Nov 12 | Client 2 | ID copy | Received |
| Nov 14 | Client 3 | Power of attorney | Pending |
| Nov 15 | Client 4 | Invoices | Received |
| Nov 18 | Client 5 | Signed contract | Received |
This week's filings and document status, in one table.
Filing deadline approaching
Client 12's quarterly filing is due in 48 hours and the case folder is missing two supporting documents.
Deadline calendar updated
Your AI agent rescheduled three statutory deadlines after the registry office confirmed new dates.
Case folder reviewed
The automation agent flagged an inconsistency between the engagement letter and the drafted contract.
Deadline and filing alerts from the firm's automation agents
Assign a case folder
Form assigning a case folder to a responsible attorney
Monthly practice summary — sample data
AI agents drafted 64 percent of routine filings and routed them for partner review before the deadline.
Automated case folder assembly cut document retrieval time in half across the firm's four practice groups.
Monthly metrics for filings, deadlines, and time saved
A reminder goes out before a filing deadline, not after.
A missing document becomes one message, not a phone call.
We watch a normal week of cases and pick what to build first.
We build it on your own case system and adjust until your team uses it daily.
Documentation, training and full access — it’s yours to run.
Every legal opinion, every tax decision and every exception for a client — those stay with your accountants and lawyers. The agent handles question routing, document requests and reminders; it never gives legal or tax advice on its own.
No. It routes questions, requests documents and sends reminders — every opinion or decision stays with your accountants and lawyers.
Yes — clients can ask a question, send a document or confirm a deadline on WhatsApp, and it also works on the web.
No — we start from the system you already use and read from it. If it can’t connect, we’ll tell you at the first visit.
Yes — it keeps a checklist per case and messages a client only about what’s still missing.
You do — it’s built on KOA, an open-source platform under an MIT licence. There are no licence fees; your team gets full documentation and access.
It depends on what is worth doing first. We agree the price after the first conversation, before any work starts, and there are no licence fees.
No. It’s made for a small office as easily as a large one, wherever someone already answers WhatsApp between cases.
This is an AI agent. A person at KOA Labs reads these conversations to reply. Please don’t share sensitive data.